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Introduction
When realizing the Information system for companies, it is necessary to conduct the scanning of the company's structures from two aspects:
The size of the company based on the scope of its business dealings, without inspection of size and structure of its capital, basing on: number of changes for a year, number of opened accounts and the number of account holders that the company is cooperating with.
The other aspect of estimating the size of the company is concentrating on its extensions: one building, several buildings in a city, several branch offices and processing units in different cities.
Based on these two factors that significantly affect the solving of the Information system and the choice of IS backup hardware, we have divided companies into three types: type A Companies, type B Companies, and type C Companies .
Type A companies
The company is located in one building where the business dealings take place. Number of working positions is from 20 to 100, with small number of workers. Accomplishments in the period of one year:
Financial changes up to 500.000
Account holders up to 10.000
Processing stations in network up to 30
For this type of company, we recommend realization of IS base on one computer wit a network of operating station in intranet surroundings. Through operating stations, it will be possible to perform data processing for certain subsystems:
Subsystem of goods-material accountancy
Subsystem of production
Subsystem of accountancy
Subsystem of employees record and earnings
Subsystem of fixed assets
Entering the data obtained from the
National bank, from the companies that the company has a business cooperation with, from the commercial network and other companies:
Gyro account statements
State and circulation of deposit assets
Employees' salaries
Pensions
Credit cards
Checks data exchange
Type B companies
The company is located in several buildings and in its structure has branch offices (usually in different city) where all of the business dealings take place. Total number of working positions is 50 to 200. Processing unit has its own analytical accountancy, an on the level of the whole company the data is being united for the general ledger. Accomplishments in the period of one year:
Financial changes up to 2 500.000
Account holders up to 50.000
Processing stations in network up to 100
For this type of company, we reccomend realization of the IS base on one computer with network of processing units in intranet surrounding. Using quality network resources ISDN, X25 package network, permanently rented lines, would enable processing units to link to the computer. Through processing units located in buildings, data for certain subsystems would be processed:
Subsystem of goods-material accountancy
Subsystem of production
Subsystem of accountancy
Subsystem of earnings and personnel record
Subsystem of fixed assets
Company's gyro account statement
State and circulation of deposited assets
Employees earnings
Pensions
Credit cards
Checks data exchange
Processing units data uniting
Distant offices data uniting
Type C companies
The company consists of a larger number of branch offices (type A and type B companies) that together make a company system located in several buildings in different cities or even in several countries, where the independent dealings processes are being performed. The total number of working positions is individually defined in each branch office (Company), and usually exceeds few hundreds. Accomplishment in on year period:
Financial changes over 10.000.000
Account holders over 300.000
Processing stations in networks a few hundreds
For this type of company, we recommend realization of the complete IS base on the central company's computer, and realization of IS bases on type A and type B companies' computers. With solid backup of network software, the data could be exchanged between the central company and type A and type B companies. The distributed company's database model would completely change. Specification of Hardware and Software for this type of company must be done after detailed analysis of company's possibilities and needs. On branch offices' servers, and through operating stations located in companies (branch offices), data would be processed for certain subsystems:
Subsystem of goods-material accountancy
Subsystem of production
Subsystem of accountancy
Subsystem of employees record and earnings
Subsystem of fixed assets
Entering the data obtained from the National bank, from the companies that the company has a business cooperation with, from the commercial network and other companies:
Gyro account statements
State and circulation of deposit assets
On the central company's computer:
The data for the needs of the central company would be processed
Daily uniting and processing of the data obtained from the DPC for deponents and gyro account for the whole company, as well as distribution of data to all branch offices (type A and type B companies) would be performed
Daily uniting and processing of the data obtained from the companies outside the system, for the whole company and distribution of the data to every processing unit (type A and type B companies)
Daily uniting and processing of the data obtained from each branch office (type A and type B companies) at the level of the General ledger, and forming of the states of analytics of certain accounts - account holders.
From the central computer, it would be possible to obtain:
All reports and information necessary for the company's dealings and for the company's management.
All reports and information about the company's dealings for the company and other financial organizations.
All reports and information necessary for the company's bussiness partners.
Inqueries about states at the level of the entire company or at the level of individual branch offices (companies)
Analytics of dealings of certain accounts - account holders would be kept in the branch offices' computers (type A and B companies), where it originated.